In making a protected disclosure, it is recommended that, at a minimum, you include the following information :
- state that you are making a protected disclosure;
- your name, and if you are an employee, your position in the organisation, your place of work, confidential contact details and if appropriate the best method to make contact;
- the date (if known) of the alleged wrongdoing or the date the alleged wrongdoing commenced or was identified;
- whether or not the alleged wrongdoing is still ongoing;
- whether the alleged wrongdoing has already been disclosed and if so, to whom, when, and what action was taken;
- information in respect of the alleged wrongdoing (what is occurring / has occurred and how) and any supporting information;
- the name of any person(s) allegedly involved in the alleged wrongdoing (if any name is known and the worker considers that naming an individual is necessary to expose the wrongdoing disclosed); and
- any other relevant information.
Note- When making a protected disclosure, you should only disclose as much information as is necessary to report the wrongdoing and should not access, process, disclose or seek to disclose information about individuals that is not necessary for the purpose of disclosing the wrongdoing.
However, you should include sufficient factual information pertaining to the wrongdoing that allows for an appropriate assessment and or investigation by the prescribed person into the matter being disclosed.
For example, if a worker was communicating information about the state of the hospital, then a statement that “you are not complying with Health and Safety requirements” would appear to be a mere allegation, which does not contain adequate specific factual information that tends to show a relevant wrongdoing, and therefore does not provide sufficient factual information to allow and assessment and or investigation and further information would be useful for that purpose. However, a statement that “The wards have not been cleaned for the past two weeks. Yesterday, sharps were left lying around” would be more likely to include information to show a relevant wrongdoing, and would in turn be more useful to the hospital in terms of their assessment, investigation and taking of appropriate action”.