As a registered provider or person in charge of a special care unit, you are legally required to notify us within certain time frames about certain incidents, events or changes within your centre.
NF01 - Portal
Person in chargeDeath of a resident in a special care unit
Time frame Within 3 working days of the incidentNF01-Form-Death-of-a-resident-DCSC.pdf121.38 KBNF02 - Portal
Person in chargeOutbreak of any notifiable disease (including COVID-19) as identified and published by the Health Protection Surveillance Centre
Time frame Within 3 working days of the incidentNF02-Form-An-outbreak-of-any-notifiable-disease-DCSC.pdf157.9 KBNF02A - Portal
Person in chargeThis form is only to be submitted at the request of the Chief Inspector in relation to the management of infectious diseases in the designated centre
Time frame In line with the Chief Inspector’s requestNF02A_Suspected_or_confirmed_incidence_of_Covid-19.pdf102.59 KBNF03 - Portal
Person in chargeSerious injury to a resident in a special care unit which requires immediate medical and or hospital treatment
Time frame Within 3 working days of the incidentNF03-Form-Serious-injury-to-a-resident-which-requires-immediate-medical-and-or-hospital-treatment-DCSC.pdf167.55 KBNF05 - Portal
Person in chargeUnexplained absence of a resident from the designated special care unit
Time frame Within 3 working days of the incidentNF05-Form-Unexplained-absence-of-a-resident-from-the-designated-centre-DCSC.pdf137.65 KBNF06 - Portal
Person in chargeAllegation, suspected or confirmed, of abuse to a resident in a special care unit
Time frame Within 3 working days of the incidentNF06-Form-Allegation-suspected-or-confirmed-of-abuse-to-a-resident-DCSC.pdf168.2 KBNF07 - Portal
Person in chargeAllegation of misconduct by the registered provider or by a member of staff
Time frame Within 3 working days of the incidentNF07-Form-Allegation-of-misconduct-by-the-registered-provider-or-by-a-member-of-staff-DCSC.pdf146.84 KBNF08 - Portal
Person in chargeAny occasion where the registered provider becomes aware that a member of staff is the subject of review by a professional body
Time frame Within 3 working days of the incidentNF08-Form-Staff-member-is-the-subject-of-review-by-a-professional-body-DCSC.pdf129.06 KBNF09 - Portal
Person in chargeAny fire or unplanned evacuation of the designated special care unit
Time frame Within 3 working daysNF09-Form-Any-fire-or-unplanned-evacuation-of-the-designated-centre-DCSC.pdf156.01 KB
You are required to notify us of any changes to information supplied for the purpose of registration.
To assist you to meet this regulatory requirement, we have designed a suite of notification forms.
Please refer to our Registration Handbook for more guidance on how to complete each registration notification form.
Each form is an editable PDF which you can fill in by saving them to your desktop first. If you are having problems saving a form, download the latest free version of PDF reader here.
Personal Information Form
Mandatory for NF30 and NF31 notifications
Time frame Within three months of submitting a registration packPersonal_Information_Form.pdf455.25 KBMedical declaration form
To be accompanied by:
- a medical certificate, or
- a declaration of physical and mental fitness.
Time frame Within three months of submitting a registration packMedical_Declaration_Form.pdf279.66 KBNF30B
Absence of the Person in Charge (longer than 28 days)
Time frame One month in advancedcscnf30B.zip1.18 MBNF30C
Return of the Person in Charge (following an absence)
Time frame Within 3 daysdcscnf30C.zip134.83 KBNF35
Ceasing to carry on the business of the designated centre and close the centre
Time frame Six months in advanceNF35_Ceasing_to_carry_on_the_business_of_the_designated_centre_Form.pdf118.3 KBNF60
Declaration of bed occupancy
Time frame 1-15 Jan/ 1-15 May/ 1-15 SeptNF60-Declaration-of-Occupancy-Notification-Form.pdf114.38 KB
Person in charge
- Any injury to a resident other than those previously notified in NF03
- Any loss of power, heating or water
- Any occasion of fire alarm activity
- Any occasion where physical, environmental or other restraint was used
Submission dates for return of the quarterly notifications are:
- 31 January (for incidents that took place in October, November and December)
- 30 April (for incidents that took place in January, February and March)
- 31 July (for incidents that took place in April, May and June)
- 31 October (for incidents that took place in July, August and September)
You will need to download the notification forms below. It is not possible to submit these notification forms using the portal.
NF39D Any injury to a resident
NF39C Any loss of power, heating or water
NF39B Occasions of fire alarm activity
NF39A Any occasion where physical, environmental or other restraint was used