As a registered provider or person in charge of a special care unit, you are legally required to notify us within certain time frames about certain incidents, events or changes within your centre.
NF01 - PortalPerson in chargeDeath of a resident in a special care unit
Timeframe Within 3 working days of the incident121.38 KB
NF02 - PortalPerson in chargeAn outbreak of any notifiable disease in a special care unit
Timeframe Within 3 working days of the incident157.9 KB
NF02A - PortalPerson in chargeSuspected or confirmed incidence of Covid-19 in the designated centre
Timeframe Within 3 working days102.59 KB
NF03 - PortalPerson in chargeSerious injury to a resident in a special care unit which requires immediate medical and or hospital treatment
Timeframe Within 3 working days of the incident167.55 KB
NF05 - PortalPerson in chargeUnexplained absence of a resident from the designated special care unit
Timeframe Within 3 working days of the incident137.65 KB
NF06 - PortalPerson in chargeAllegation, suspected or confirmed, of abuse to a resident in a special care unit
Timeframe Within 3 working days of the incident168.2 KB
NF07 - PortalPerson in chargeAllegation of misconduct by the registered provider or by a member of staff
Timeframe Within 3 working days of the incident146.84 KB
NF08 - PortalPerson in chargeAny occasion where the registered provider becomes aware that a member of staff is the subject of review by a professional body
Timeframe Within 3 working days of the incident129.06 KB
NF09 - PortalPerson in chargeAny fire or unplanned evacuation of the designated special care unit
Timeframe Within 3 working days156.01 KB
Registration notification forms
You are required to notify us of any changes to information supplied for the purpose of registration.
To assist you to meet this regulatory requirement, we have designed a suite of notification forms.
Please refer to our Registration notification handbook for more guidance on how to complete each registration notification form.
Each form is an editable PDF which you can fill in by saving them to your desktop first. If you are having problems saving a form, download the latest free version of PDF reader here.
Personal Information FormMandatory for NF30 and NF31 notifications
Timeframe Within three months of submitting a registration pack455.25 KB
Medical declaration formTo be accompanied by:
- a medical certificate, or
- a declaration of physical and mental fitness.
Timeframe Within three months of submitting a registration pack279.66 KB
NF30AChange of the Person in Charge
Timeframe Within 10 days1.13 MB
NF30BAbsence of the Person in Charge (longer than 28 days)
Timeframe One month in advance1.18 MB
NF30CReturn of the Person in Charge (following an absence)
Timeframe Within 3 days134.83 KB
NF31Change of Person Participating in Management
Timeframe Within 28 days876.62 KB
NF35Ceasing to carry on the business of the designated centre and close the centre
Timeframe Six months in advance118.3 KB
NF60Declaration of bed occupancy
Timeframe 1-15 Jan/ 1-15 May/ 1-15 Sept114.38 KB
NF39 Quarterly Notifications
Person in charge
- Any injury to a resident other than those previously notified in NF03
- Any loss of power, heating or water
- Any occasion of fire alarm activity
- Any occasion where physical, environmental or other restraint was used
Submission dates for return of the quarterly notifications are:
- 31 January (for incidents that took place in October, November and December)
- 30 April (for incidents that took place in January, February and March)
- 31 July (for incidents that took place in April, May and June)
- 31 October (for incidents that took place in July, August and September)
You will need to download the notification forms below. It is not possible to submit these notification forms using the portal.